Category Archives: School dances

5 Reasons to Jumpstart Your School Dance Planning (& School Dance Planning Tips!)

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school dance planningWhen you’re planning an awesome school dance, there’s not a moment to lose. We think everyone has a memory or has been to a dance that was hastily thrown together, or thrown together without any school dance planning, and the result is the same: boooring. And don’t think that planning by committee has to slow down or delay planning your homecoming, fall, spring formal or prom; with a little bit of delegation and regular meetings, you can jump start your school dance planning. What’s the rush? Staying ahead of the game with your school dance planning is important, and for five very good reasons:

  1. Get the best DJ. You don’t have to hang the decorations, or set the play list yet. But you do need to get on the calendar of the right DJ service to guarantee school dance success for your Homecoming or Back-to-School dance (perhaps even think ahead to Prom to save money). Anybody can play music, but selecting the right DJ that has the rockin’ play list that keeps your school dancing for the whole dance (because we’ve all seen those dances where kids fade early) is important. Contact your DJ right away, because the best school dance DJ’s calendars fill up fast.
  2. Save money. Check to see if your DJ service has a referral discount or an early booking discount. Often, DJ services will charge you less if you refer other clients that book their services. For example, Post Prom DJ offers a 50% discount for your party when two other schools, corporations, family members of friends confirm their party. So think BIG within your network. Save money for your school dance by asking your company to book with the same DJ for their corporate Christmas party, and ask one of the previous school classes to book with that same DJ for their 20th Class Reunion.
  3. School dance planning takes research. Each committee member is going to need time to research decoration, entertainment and food options that fit your budget. Take your DJ for example. Now is the time to find out what school dance packages are offered, and how they fit in with your budget. You want a package that fits the size of your dance, and the gym or venue that you’re using. Selecting the right package also means making sure you have enough money in your budget for refreshments and decorations. If you have to set a ticket price, researching your dance expenses ahead of time ensures you set the right price so you’re not left in the red.
  4. You can start promoting (and recruiting help!) ASAP. If you have the ticket prices, the theme and the entertainment set, you can get a jumpstart on promoting your school dance. That means more chances to push the event out on social media, in your school announcement, at school events, and anywhere else you choose to promote.
  5. A well-planned school dance is worth it. Doing your homework ahead of time means a memorable school dance with the right DJ, right ticket price and even cost savings with referrals. So don’t procrastinate like you did on last year’s book report; prove you’re the head of the class by planning your school dance before the due date.

When Luck is Not on Your Side: Signs of a Bad DJ

LightspacePlayYou shouldn’t need the luck of the Irish, or a rabbit’s foot, to find a good DJ, right? Wrong. Truth is there are bad DJ’s playing bad music at birthday parties, school dances, proms, mitzvahs, summer festivals and any other kind of event in Wisconsin and Illinois. Don’t be the unlucky party organizer stuck with a bad DJ. How can you tell the good from the bad DJ? Here are signs you shouldn’t hire that bad DJ:

  • No dancing. If the DJ can’t get the guests dancing at a birthday party, summer festival, wedding or school dance, what makes you think your party will be any different? The right DJ has a good mixture of songs, personality and entertainment that can get a party going, and the guests dancing.
  • No volume control. You don’t need a DJ that shakes your dinner plates at all the wrong times. Part of being a DJ is knowing when to rock it, and when to be the background. Choose a DJ appropriate for your affair—that can be background music at your business dinner, company holiday party or wedding and rock it when the dance floor is open.
  • No good songs. Everyone’s version of “good” songs is different, but it’s up to the DJ to ask about the demographics of your guests and adapt accordingly. A bad DJ approaches a party with a “one size fits all” mentality.
  • No “extras.” What separates a good party from a great party is the atmosphere. Beyond the guests and DJ, what sends a party over the top is lighting, laser light shows, party supplies, and even big screens that are interactive. If your DJ doesn’t offer these “extras” that could elevate your party, the alarms for “Bad DJ!” should go off. Find a DJ that can.
  • No questions. The right DJ for your party is the DJ that asks questions and plans accordingly. If your prospective DJ is not asking questions so he can wear the correct attire, play the right songs and create the best party experience possible, that DJ is not the right DJ for you.

Want to find out if the DJ you’re considering is a bad DJ? Ask for references and dates when you can stop in and check out their play list and party protocol at one of their bookings—at a wedding, prom, school dance, mitzvah or party in your area. Check out their social media sites to see what they’re up to. Ask your friends, neighbors and family for information. Then, put that lucky rabbit’s foot away and call a DJ with experience, an awesome play list and all the extras you want. You shouldn’t need luck to figure out if your DJ is a bad DJ.

Post Prom After Party Entertainment Ideas

School danceTrying to piece together the ultimate post prom after party? Trying to find unique ideas that your classmates will actually want to come to? Don’t leave your after party planning until, well, after the prom planning. We know a thing or two about proms—being DJs from the southern Wisconsin and northern Illinois area—and have a few ideas that can make your next post prom after party a success:

  • Indoor movie. Host an indoor movie on a monster screen (think one of those screens used at outside movies) complete with popcorn, glow jewelry and candy to complete the theme. Choose an awesome movie everyone loves, and sit back and enjoy the show.
  • Post prom dance party. Why should your ultimate dance night end? Host a rockin’ after prom party that keeps everyone dancing until the morning. Make sure you hire the right DJ that can keep everyone moving all night. Up the ante of your party with a laser light show, interactive texting or a glow themed party. Don’t forget to order rockin’ refreshments to keep the party going.
  • Video games. Ready to enjoy all night Mario Kart? Or spend the night enjoying all the fun of a Wii as a group? Get the ultimate all-night video game marathon started, and keep it going until dawn.
  • Dance games. Want to host a fun night of dance games that keeps everyone moving and having fun? Contact Post Prom DJ and ask for suggestions for recommendations—and ask for any other ideas if you’re not satisfied with this list. We’ve seen many a post prom party, and can give you ideas that’ll make your after party an awesome reality.

Don’t feel that you only have to choose one option for your post prom after party. If you want to host a large gathering that everyone can enjoy, choose your favorite options—or all the above options—to give people options after prom. Whatever your preference, contact Post Prom DJ early to reserve your post prom entertainment early—so you are not scrambling later to pull together the ultimate, memorable after party your classmates expect.

Your Complete Prom (and Post Prom) Planning Checklist

homepage2Planning a prom and post prom party can seem like an overwhelming task even if you’re part of a large planning committee. No matter how large your committee is, using a checklist and staying organized through the prom planning process is essential to a successful dance. So take a deep breath, and start your prom planning with our prom (and post prom) planning checklist:

  • Date. If your school does not have a confirmed date, choose several possible dates that work, and contact your deejay and venue to see which date is available. Or contact the venue for available dates within the time frame you need. If you want to save money, hold your party on an “off day”—a Friday when events are typically not held—when venues offer discounted rates.
  • Venue & location. Choose a venue that fits your prom theme and budget, and has ample space for your guests and a large dance floor with space for your DJ.
  • Theme. A party without a theme is an event without direction. Decide on a theme, and use it to plan your refreshments, decorations and entertainment, even if you use it in subtle ways.
  • Food. If your prom includes a dinner, find a venue or caterer that can provide a meal before the dance. If your school normally provides refreshments throughout the dance, contact a caterer about appetizers. If you normally provide refreshments at your post prom party, book a caterer that can make food for both prom and post prom. If you are hosting your prom at a venue, make sure that your preferred caterer is allowed to come in, and check with the venue to see if you need to show proof of your caterer’s insurance.
  • Decorations. Choose decorations that fit the theme. Make sure you check with the venue if you want to put up decorations that attach to the wall or ceiling. Many venues have specific guidelines for decorations. If you can’t hang decorations, consider décor like table centerpieces and lighting. If it’s lighting you wish, check with your deejay about dance party packages with lighting that sets the mood of your party.
  • Entertainment. Want a rockin’ party? Hire a deejay to set the mood. Deejays also have a few more benefits for a party, and can also provide lighting and glow sticks for a fun, entertaining night. Remember, anybody can play music, but selecting the right DJ that has the rockin’ play list that keeps your school dancing for the whole dance (because we’ve all seen those dances where kids fade early) is important. Contact your DJ right away, because the best school dance DJ’s calendars fill up fast.
  • School Dance Packages. Now is also the time to find out what school dance & prom packages are offered, and how they fit in with your budget. You want a package that fits the size of your dance, and the gym or venue that you’re using. Selecting the right package also means making sure you have enough money in your budget for refreshments and decorations. If you set a ticket price for your prom, research your dance expenses ahead of time so you set a price that doesn’t leave your budget in the red.
  • Budget. Want to save some money? Check to see if your DJ service has a referral discount. Often, DJ services will charge you less if you refer other clients that book their services. For example, Post Prom DJ offers a 50% discount for your party when two other schools, corporations, family members of friends confirm their party. So think BIG within your network. Save money for your school dance by asking your company to book with the same DJ for their corporate Christmas party, and ask one of the previous school classes to book with that same DJ for their 20th Class Reunion.
  • Post Prom Party. Looking for a rocking party with dance music for your post prom party with a monster laser light show? Or are you looking for an outdoor movie inside (think huge screens in a gym)? How about an LED light up dance floor? Or a party with gaming systems that keeps everyone’s feet moving even after prom? Don’t make the post prom party your second thought. Assign a committee or volunteer specifically to plan the post prom party.

Don’t procrastinate your prom planning. Get started by setting a date (if needed) and booking a quality DJ (remember the best DJ’s are booked quickly!). An experienced DJ can also make recommendations that can help during your party planning. If you are working as part of a committee, make sure you stay in contact with fellow committee members to make sure your planning goes smoothly, and the result—a rocking prom!—is a night you and your classmates never forget.

5 DJ Myths Made to be Busted

LightspacePlayIf you’re planning a party—-school dance, wedding, prom, birthday party, company party—whatever kind of party, you’ve undoubtedly thought of using a deejay for your party entertainment. Before you dismiss the idea based on stories you’ve heard, let us debunk some of the major DJ myths:

  • DJ’s only BLAST music. One huge benefit of having a DJ for entertainment at your party is volume control. Having soft background music when you need it (and loud dance music when needed) is invaluable for providing a fun event where everyone can mingle.
  • DJ’s don’t take requests. A good DJ allows takes requests at your party, and even in advance by asking guests on the invitation if there is a song they would like to hear.
  • DJ’s only play dance music. Musical chairs? Freeze games? Laser light show? Group video games? A good DJ is versatile, and can keep your guests moving with music and games at any party—birthday parties, weddings, holiday company parties, school dances, proms and post prom parties.
  • DJ’s only provide music. Do you need someone to give instructions for seating guests? Or call out the winner of contests and raffles? Ask your DJ. The DJ can make announcements, direct guests’ attentions to a certain area or assist with event directions.
  • DJ’s take up a huge amount of space in your venue because of all their equipment. When you’ve got a big crowd and you’re tight on space, a DJ takes up less floor space than a band.

When you do choose a DJ for your party, don’t just choose any DJ.  There is a reason that DJ myths are out there. Once you’ve selected the right DJ for your party, book early. Don’t wait to get on the calendar of a good, experienced DJ. Contact a good DJ ASAP. The best DJ’s calendars fill up quickly, and you don’t want to be stuck with a DJ that fits one of these myths.

5 Signs of a Lame DJ

School danceWhether you’ve hired a DJ for your New Year’s party, school dance, wedding, or prom, the last thing you want is a case of buyer’s regret. So how do you find a DJ that can rock the party and keep your guests dancing? Asking for references or attending another event that the DJ is at is one way to select the right DJ for your party. Whatever you choose, be alert for signs of a lame DJ:

  • No dancing. If the DJ can’t get the guests dancing at a wedding or school dance, what makes you think your party will be any different? The right DJ has a good mixture of songs, personality and entertainment that can get a party going, and the guests dancing.
  • No volume control. You don’t need a DJ that shakes your dinner plates at all the wrong times. Part of being a DJ is knowing when to rock it, and when to be the background. Choose a DJ appropriate for your affair—that can be background music at your business dinner, company holiday party or wedding and rock it when the dance floor is open.
  • No good songs. Everyone’s version of “good” songs is different, but it’s up to the DJ to ask about the demographics of your guests and adapt accordingly.
  • No “extras.” What separates a good party from a great party is the atmosphere. Beyond the guests and DJ, what sends a party over the top is lighting, laser light shows, party supplies, and even big screens that are interactive. If your DJ doesn’t offer these “extras” that could elevate your party, find a DJ that can.
  • No questions. The right DJ for your party is the DJ that asks questions and plans accordingly. If your prospective DJ is not asking questions so he can wear the correct attire, play the right songs and create the best party experience possible, that DJ is not the right DJ for you.

You can also ask friends, family or business associates for recommendations for a DJ. Inform them what you are looking for (and what you’re not looking for—use the signs above). Ask them about what they’ve witnessed at events where the DJ was at. Then, book early. Don’t wait to get on the calendar of a good, experienced DJ. Contact a good DJ ASAP. The best DJ’s calendars fill up quickly, and you don’t want to be stuck with a DJ that shows all the signs of a lame DJ.

Selecting the Right DJ for Your Party

DSC00036_350_195We’ve all been at a boring party, complete with the lame DJ. Or worse, the friend of a friend who thinks he or she is a DJ and has brought out their boombox, phone, speakers and CDs. And though they think they are bringing down the house, from the look of the bored faces, they are, well, NOT.

So how can you avoid that scenario at your party? Simple: just choose the right DJ for your party, school dance or company holiday party. And while the answer is simple, choosing a DJ that keeps your guests entertained is more complex than checking the yellow pages—but it’s pretty easy when you use our checklist to select the right DJ:

  1. Reputation. A reputable, quality DJ has more than just speakers. They have a huge selection of songs, equipment suitable for different size dance floors and a reputation for rockin’ dance parties. An experienced DJ also has the business tools to back up their reputation. What does that mean? That means they have an organized calendar and tools to make sure they follow up with you about last minute details. What good is a DJ who can deliver on an awesome party but doesn’t show up?
  2. Price. Yes, your friend says he’ll do your party for “almost nothing.” Remember, you get what you pay for. Does he have the equipment that works for your large space? Does he have the selection of songs necessary to keep your party goers on the dance floor? Cheapest is not always the best.
  3. Date. Set the date of your party or dance well in advance to ensure you can choose the right DJ for your bash. If you are in a last minute bind, call a list of reputable DJ’s to see who has your last minute date open.
  4. Ask your friends, schools or bosses. Schools hire DJ’s for dances. Companies hire DJ’s for holiday parties. Your friends hire DJ’s for weddings, birthdays, neighborhood parties, etc. Ask them what DJ’s they would recommend or not recommend, and why. DJ’s are versatile.  A good school dance DJ can cater to many party crowds, including yours.

Finding the right DJ is only one part of your party planning equation, but it’s one of the most important details—one that could make your school dance, birthday party or company holiday party the best in all of the midwest, or the worst. So, don’t procrastinate, find the right DJ today—and reap the rewards of your rockin’ dance party.

5 Party Details You Need to Book a DJ

School danceWhether you’re hosting a holiday party, bar mitzvah or school dance, it pays to be organized. After all you have the coordinate A LOT of details—food, venue, entertainment, invitations. You don’t have time to make numerous calls to vendors, giving them bit by bit of information. You need to be efficient, and can start by having these party details set and ready for discussion with your DJ:

  • Date. This detail should be a bit obvious. A DJ cannot tell you if they are available unless you have some idea about the date (or possible dates) of the event.
  • Location. If you only have the date and location, be sure to call the DJ and get on their calendar. The best DJ’s calendars fill up quickly.
  • Event timeline. What time is the dinner or lunch? Will you need background music or announcements? When will the dance start? These are all details that need to be set in advance.
  • Requests. If you have requests for songs or have asked your guests for requests on the invitation, send or discuss the list with your DJ in advance to ensure that your songs are played.
  • Event formality. Want your DJ to dress appropriately? Discuss it with them before the event.

Having all your ducks in a row, as the old saying goes, is the key to a successful party. If you want a mobile organizing solution, download one of these party planning apps for reminders and record keeping. If you need to charge for tickets, contact a DJ before you have your event details confirmed so you have a list of all the party costs.

School Dance Planning Checklist: Plan early, enjoy success later.

homepage2You’re planning the next school dance, and you’re feeling like a rookie on the first day of training camp. No worries. You can put together the ultimate, fun dance party. You got this. Take a deep breath and use this handy school dance planning checklist we’ve put together for you and your dance planning committee:

  • Date. You may be given a pre-approved date. If you have to set the date, do it early. You may have to get approval from a school board or administrator to get the date on the school calendar.
  • Space & Location. If you have to use the school gym, make sure that the gym has been reserved (don’t assume!). For dances held off school property, do your research. Does the school need to be concerned about liability and insurance? What are all the expenses involved with each location?
  • Approval (if needed). If you need to get approval for a date, location or budget, don’t procrastinate. Submit your proposal early to ensure that you can make all the important reservations early: hall space, DJ, after dance party entertainment, caterers, etc.
  • Budget. Set your budget, or use the budget given to you. Remember that you can negotiate prices with many vendors. Share your budget numbers with everyone on your dance committee so they know their financial parameters before they research locations and vendors. Doing so will save you precious planning time, and minimize wasted energy.
  • Ticket prices (if applicable). If you have to set ticket prices, settle on a number as soon as you know your budget. You may also need to get approval for this aspect of your dance as well.
  • Pick a theme. Selecting a theme gives your dance committee direction for every aspect of your dance. Use your best judgment as to the appropriateness of the theme for your school.
  • Food. If you have to find a caterer, start contacting local caterers now. Make sure you know your budget, amount of food needed, dance date and time and the availability of a kitchen if one is available. Don’t know what kind of food you need? Ask the caterer for suggestions. Select your food based on your theme (i.e. candy beach balls for a beach theme, neon cupcakes for your glow-in-the-dark party, etc.).
  • Lights. Usually the lights come with the DJs, but make sure you ask. Find out what school dance packages include lighting. If you need lights for the chaperones, look around for the best deals. You don’t want to waste your whole budget on flashlights. Find out before the night of the dance how to turn off your gym or event location lights.
  • Music. You can’t have a dance without a rockin’ DJ. Don’t cheap out—the best DJs make the party, and make the party great for everyone. If you want a good DJ, book early. If you want a good deal, refer the same DJ to your boss, other schools, friends and anyone else throwing a dance party. Many DJs offer referral discounts.
  • Decorations. Select one of your most reliable dance committee volunteer to cover your decorations. Give them the theme and budget so they can find deals, while still setting the atmosphere. If the DJ is providing lighting, let them know so they can factor the lighting into their decoration purchases.
  • Set the play list. If your school wants input on the play list, contact the DJ before the party and give them your play list or parameters for songs that can be played.
  • After dance entertainment (if applicable). Outdoor movie? Gaming party? If you need after dance entertainment, talk to your DJ. Many DJs offer after dance entertainment packages perfect for your occasion.
  • Chaperones. Put the word out early so parents can get the date on their calendar. Make personal asks for the best chaperone turnout.
  • Set up. Plan for the worst, celebrate the best. Plan to set up earlier than you think is necessary to accommodate emergencies. Early set up is essential to a successful dance.
  • Dance, dance, dance! Your work is not done. Once you’ve got everything set, make sure that you have volunteers willing to talk to vendors to make sure all your planning is being executed smoothly. Having someone for each part of your dance—DJ, caterer, chaperones—ensures that you are not trying to fix all the emergencies at once. When all the pieces of your dance puzzle fall together, relax and dance, dance, dance!

Don’t Procrastinate: Start Now on School Dance Preparations

School danceStarting off your school year with a dance? Here’s a piece of advice from a company that has seen tons of high school and middle school dances: start early with the preparations.

You don’t have to hang the decorations, or set the play list yet. But you do need to get on the calendar of the right DJ service to guarantee school dance success for your Homecoming or Back-to-School dance (perhaps even think ahead to Prom to save money). Anybody can play music, but selecting the right DJ that has the rockin’ play list that keeps your school dancing for the whole dance (because we’ve all seen those dances where kids fade early) is important. Contact your DJ right away, because the best school dance DJ’s calendars fill up fast.

Now is also the time to find out what school dance packages are offered, and how they fit in with your budget. You want a package that fits the size of your dance, and the gym or venue that you’re using. Selecting the right package also means making sure you have enough money in your budget for refreshments and decorations. If you have to set a ticket price, researching your dance expenses ahead of time ensures you set the right price so you’re not left in the red.

Want to save some money? Check to see if your DJ service has a referral discount. Often, DJ services will charge you less if you refer other clients that book their services. For example, Post Prom DJ offers a 50% discount for your party when two other schools, corporations, family members of friends confirm their party. So think BIG within your network. Save money for your school dance by asking your company to book with the same DJ for their corporate Christmas party, and ask one of the previous school classes to book with that same DJ for their 20th Class Reunion.

Doing your homework ahead of time means a memorable school dance with the right DJ, right ticket price and even cost savings with referrals. So don’t procrastinate like you did on last year’s book report, prove you’re the head of the class by planning your school dance before the due date.